Congratulations on your acceptance to the 2025 Tandem Meetings | Transplantation & Cellular Therapy Meetings of ASTCT and CIBMTR this February 12–15, 2025, at the Hawaiʻi Convention Center in Honolulu, Hawai’i. This page will serve as a home for all the resources and information you need to present your oral abstract presentation.
Eligibility Policy
Work submitted and accepted for presentation should not have been reported previously in an archival scientific publication, either as an article or as an abstract, at the time of submission. Data that has been, or will be, presented at any other meeting before being presented at the 2025 Tandem Meetings of ASTCT and CIBMTR, is in violation of this policy. If you submitted an abstract to ASH's annual meeting, please review ASH's copyright policies to ensure that you are in compliance.
Quick Links
| Date |
Action Item |
| By Wednesday, December 18, 2024 |
Abstract Decision Notifications
Decision letters are sent to the presenting author identified in the submission system. |
| Friday, December 20, 2024 (12:00 PM CT) |
Complete Recording Release Form; Confirm Abstract Title; ADA Support Requests; Withdrawal Deadline |
| Wednesday, January 8, 2025 (11:59 PM CT) |
Presenting Author Registration & Housing Deadline; Complete Speaker Profile; Upload Headshot & CV |
| Friday, January 17, 2025 |
Abstract Embargo Lifts |
| Wednesday, January 22, 2025 (11:59 PM CT) |
Draft PowerPoint Due |
| Friday, January 31, 2025 (11:59 PM CT) |
Final PowerPoint Due |
| Monday, February 10, 2025 (5:00 PM - 8:00 PM HST) |
Speaker Ready Room | 301 AB
Speakers are required to visit the Speaker Ready Room at least 24 hours prior to their session start time to ensure their final slides are in the queue and discuss any questions with the AV team on-site. |
| Tuesday, February 11 - Saturday, February 15, 2025 (6:00 AM - 6:00 PM HST) |
Speaker Ready Room | 301 AB |
| Wednesday, February 12, 2025 |
2025 Tandem Meetings Begin |
| Thursday, February 13, 2025 |
Late-Breaking Abstract Embargo Lifts |
Recording Release, Title Confirmation, ADA Support Form (if applicable), Withdrawal Requests (if applicable)
Due by Friday, December 20, 2024 at 12:00 PM CT. No extensions!
Complete Recording Release Form in the Speaker Center
Completion of the recording release form serves as your acceptance confirmation. Please refer to your acceptance letter for your unique Speaker Center access link to log in, then click on the “Action Items per Session” tab and select your assigned Abstract Session. You must complete a recording release form for EACH presentation/session.
All presentations are recorded so attendees may access on demand content to earn continuing education credits. You may determine the length your content is available (indefinitely or 30-days post meeting). If the presenting author changes after the deadline, notify tandemabstracts@astct.org ASAP if the presenter author changes so a new recording release form can be collected and the online schedule can be updated. We cannot update the author listing in ASTCT's journal, Transplantation and Cellular Therapy.
Confirm Abstract Title in the Speaker Center
Please refer to your acceptance letter for your unique Speaker Center access link to log in, then click on the “Action Items per Session” tab and select your assigned Abstract Session. Then, confirm and/or update the abstract title. No title changes can be made after Friday, December 20, 2024, 12:00 PM CT, and your title will appear as-is for publication in ASTCT's journal, Transplantation and Cellular Therapy.
ADA Support (if applicable)
Pursuant to the Americans with Disabilities Act, do you require any aids or services that could impact your ability to present (example: handicap accessible stage access)? If so, please complete the ADA Support Form to identify your needs by after Friday, December 20, 2024, 12:00 PM CT.
Withdrawal Requests
Withdrawal requests must be received in writing to tandemabstracts@astct.org by Friday, December 20, 2024, at 12:00 PM CT with the subject line “WITHDRAWAL REQUEST: ABSTRACT [ID]." The Tandem Abstracts Team cannot honor any requests not received by email using the required subject line and/or any request submitted after Friday, December 20, 2024, 12:00 PM CT. All abstracts remaining in the program on Tuesday, December 10, 12:00 AM CT, will be presented in person by the designated presenting author, published in the online schedule and in ASTCT's journal, Transplantation and Cellular Therapy.
Speaker Profile, Registration & Housing
Due by Wednesday, January 8, 2025
Complete Speaker Profile & Upload Photo & CV
Please refer to your acceptance letter for your unique Speaker Center access link to log in. Provide your contact information for your Session Moderator (will not be published), presenter bio, phonetic spelling of your name, etc. Uploading your photo and CV will allow attendees to get to know you before they arrive at the meeting!
Registration
Presenting authors will receive the early registration rate for their registration category by entering the comp code provided in their acceptance letter into the “Exhibitor/Attendee Comp Code” section. Click here to register and here to view the code of conduct. Please direct registration questions to tandemregistration@smithbucklin.com.
Housing
Presenters are responsible for booking their housing and all housing costs and associated fees. Discounted housing accommodations are available at several area hotels in Honolulu; however, rates outside our room block will be much higher. Attendees must register for the conference before securing housing.
Upon completion of your conference registration, you will have access to the hotel reservation link located on your registration confirmation page. Presenting authors are required to book their travel and housing by the above stated deadline and are responsible for all travel and housing costs and fees. Please refer to the housing & travel webpage and the housing FAQs.
Travel
Presenters are responsible for booking their travel and all travel costs and associated fees. The recommended airport is Daniel K. Inouye International Airport (HNL), which is a 20-minute drive from the Hawai‘i Convention Center.
A variety of transportation options are available between the airport and hotels, including rideshare services such as Uber and Lyft, taxis and public transit. The Tandem Meetings will not be offering shuttle services between hotels and the convention center. Please refer to the housing and travel webpage for more information.
Visa Support
In lieu of a visa support letter, the Tandem Meetings Abstract Team recommends that you save your abstract acceptance email for visa purposes. For more information, please visit https://www.tandemmeetings.com/About/FAQ.
Housing Fraud Alert
For the security of you and your company, please make your arrangements for the Tandem Meetings directly through information provided to you via email from the authorized housing company, OnPeak. If there is ever a question about a communication received, please check with the Tandem Meetings team to confirm the provider is a preferred supplier before acting. The Tandem Meetings, ASTCT and/or CIBMTR are not responsible for services booked through means other than our official vendors nor can we guarantee the authenticity of those offers.
If you are contacted by a third-party company, please do not provide them with any personal information and contact the 2025 Tandem Meetings Conference Office at tandemmeetings@mcw.edu.
Draft PowerPoint Presentation
Due by Wednesday, January 22, 2025
Submission Instructions (Required)
Presenting authors are required to email their Session Moderator their draft PowerPoint Presentations by Wednesday, January 22, 2025. You will be connected to your Session Moderator before this deadline. Presentation slides should be in the 2025 Tandem Meetings PowerPoint Presentation Template and adhere to all ACCME Standards (see below). You will be connected via email to your Session Moderators, who will provide feedback to you directly for your final slides. Please create your presentation to fill 10 minutes of content (last 5 minutes will be for Q&A with attendees)*. Any feedback given to you by your Session Moderators should be implemented for your final presentation.
*If you are presenting an oral abstract in a Track, please refer to your acceptance letter and contact your Track Planner for your specific speaking allotment.
Final PowerPoint Presentation
Due by Friday January 31, 2025
Speaker Center Upload Instructions (Required)
Presenting authors are required to upload their final presentation slides to their Speaker Center by Friday, January 31, 2025. All speakers are required to visit the Speaker Ready Room at least 24 hours prior to their session start time to ensure their final slides are in the queue and discuss any questions with the AV team onsite. If you do not upload your final presentation slides by the stated deadline or make changes after the deadline, you are responsible for bringing your slides with you on a USB flash drive to the Speaker Ready Room. No presentations will be accepted over email.
ACCME Standards & Presentation Requirements
All Oral Abstract presentations will be in person and should be 15 minutes in length (includes any Q&A with attendees)*, adhere to the ACCME Standards and be created with the 2025 Tandem Meetings PowerPoint Presentation Template. There is no virtual or pre-recorded presentation option. Please refer to your acceptance letter for your session date, time and scheduled speaking slot. Please plan to arrive to your session room 10 minutes prior to the session start time check in with your Session Moderators and prepare to present.
*If you are presenting an oral abstract in a Track, please refer to your acceptance letter and contact your Track Planner for your specific speaking allotment.
ACCME Accreditation Guidelines for Slide Presentations (Required)
Presenting authors are required to adhere to the ACCME Standards specified below (click here for more information). Presentations may be reviewed by the MCW CME Activity Director:
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Brand names must not be used if at all possible unless required to eliminate confusion about identical products. Presentations must give a balanced view of therapeutic options. Use of generic names will contribute to this impartiality. If the CME educational material or content includes trade names, where available trade names from several companies should be used, not just trade names from a single company.
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The use of slides, handouts, or other material developed by pharmaceutical, or device manufacturers is prohibited.
2025 Tandem Meetings PowerPoint Template (Strongly Encouraged!)
Presenting authors are strongly encouraged to utilize the 2025 Tandem Meetings PowerPoint Template to create their oral abstract presentation.
PPT Template
Permission for Using Copyrighted Materials (Required)
Authors are responsible for and must obtain written permission from the respective copyright owners for use and/or adaptation of copyrighted material in their presentation. Authors must correctly cite all materials used. Cartoons, images from movies or television programs, magazine articles, etc., must receive written permission from the respective copyright owners for utilization.
Handouts (Optional)
You are highly encouraged to upload handouts into your Speaker Center so they can be posted to the online program prior to the start of the Tandem Meetings for attendee use. Please note that the Tandem Meetings will not provide attendees with a copy of your PowerPoint presentation. If you wish for attendees to access your slide deck, please save it as a PDF and upload it in the "Handouts" section. You may upload multiple documents into this module, if desired.
Adult Learning Principles (Optional)
Create an engaging presentation by weaving in adult learning principles:
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Engagement with concepts increases information retention. Including succinct activities such as short discussions, asking the audience questions, and allowing the audience to share examples can lead to more engaging and meaningful learning experiences.
Accessibility Tips and Tricks (Optional)
Add closed captions for any video and audio elements.
Speaker Ready Room
Speakers are required to visit the Speaker Ready Room at least 24 hours prior to their session start time to ensure slides are in the queue and discuss any questions with the AV team on-site. The Speaker Ready Room will be in room 301AB.
Speaker Ready Room Hours
- Monday, February 10
- Tuesday, February 11
- Wednesday, February 12
- Thursday, February 13
- Friday, February 14
- Saturday, February 15
Abstract Embargoes
Abstracts submitted for presentation to the 2025 Tandem Meetings will be embargoed by the author(s) and the 2025 Tandem Meetings, upon submission. The embargo will be lifted, and abstracts will be made available for viewing on Friday, January 17, 2025. Late-breaking abstracts will be subject to a separate embargo timeline and will be available for viewing on Thursday, February 13, 2025.
Questions?
View our contact page to direct your question(s) to the appropriate members of our staff.